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Presentation Guidelines


Attention All Speakers

Presentations are due via email by Friday, October 13, 2017
Please email your presentation to Amy Nye at by Friday, October 13, 2017. You will receive an email confirmation when your presentation has been received. If you do not get this confirmation, that means that your presentation files were not received and you should resend or contact Amy Nye.

Your presentation will be reviewed for CME requirements, and then your approved presentation will be loaded onto the in-room PC for your use at the Conference. On-site Speaker Check-In will not be available, so it is imperative that you send your presentation in advance. There will be NO exceptions.

Please note, only PCs will be used at the Conference, and your presentation must be saved in PowerPoint. All screens will be set in 16:9 format, so please format your presentation in widescreen.

Immediately following the Conference, your presentation will be posted as a PDF on the conference website for download. If you have propriety information that cannot be posted to the website, please also provide a web-version of your presentation with the propriety information removed. Please be sure all materials being uploaded are properly accredited and appropriate permission has been given to all copyrighted information and materials.


Session Formats


Purpose: To provide a focused presentation on a topic by 2 - 4 presenters, where each individual presentation is followed by a question and answer period with the audience.

Time/Format: 60 minutes


Panel Discussion

Purpose: To present diverse perspectives and approaches to educational subjects or issues, especially those requiring collaborative work from multiple departments or institutions.  The goal is to have short presentations by 3 - 4 panelists (no more than 10 minutes each) and spend the majority of the time having a moderated discussion between the panel and audience.

Time/Format: 60 minutes



Purpose: To provide a focused, skills-oriented, and interactive experience for learners, which will allow them to take home specific tools or information.  It is critical to distinguish the workshop activities, make them experiential, and clarify how they differ from a discussion group.

Time/Format: There are 10 workshops scheduled for 90 minutes and 10 workshops scheduled for 60 minutes.  Please allow time for a question and answer period between the presenters and audience. 


Oral Abstract Presentations

Time/Format:  Oral abstract presentations are scheduled for 10 minutes plus 5 minutes for questions and answers. All oral abstract presenters have the opportunity to present a poster as well. 


Poster Presentations

  • Posters must be set up by 10:00 on Monday, 23 October.
  • All posters must remain up for the duration of the Conference.
  • The poster reception is scheduled for Tuesday, 24 October 2017 from 5:30 pm - 6:30 pm.
  • At least one of the authors must be present at your poster during the poster reception.
  • Posters must be removed between the hours of 13:30 - 14:30 on Wednesday, 25 October. Remaining posters will be discarded.


It is recommended that your poster is no larger than 5 feet x 3 feet.


Suggested Poster Format

  • Posters should be easily read at a distance of 5 feet (1.5 meters).
  • A poster printed on one large sheet of matte or semi-gloss paper is encouraged. 
  • Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
  • Poster numbers will be provided onsite. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double-space lines of text.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.


Components and Design of the Poster

The heading comprises a title for the research project, author names, and author affiliations (including city and country). Headings have more impact in a sans serif font such as Helvetica or Arial.

Title (no smaller than 72 points, preferably in a sans serif font)      

Author names (no smaller than 36 points, preferably in a sans serif font)

Affiliations (no smaller than 26 points, preferably in a sans serif font)

Abstract: The abstract summarizes the main results succinctly.

Body: The body text of the poster will describe background, methodology, results, and interpretation. Body text should be no smaller than 16 points and preferably in a serif font such as Times New Roman or Garamond.

Graphics: The graphics are essential for an effective poster. Include captions below each graphic. Captions for graphics should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.

Conclusions: Conclusions should be clear and succinct and provide "take home" messages.