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Presentation Guidelines



Purpose: To provide a focused presentation on a topic by 2-4 presenters, where each individual presentation is followed by a question and answer period with the  audience.

Time/Format A total of 60 minutes, no more than 20 minutes by a single presenter, a brief period of questions and comments from the audience and responses by the  lecturer.


Panel discussion

Purpose: To present diverse perspectives and approaches to educational subjects or issues, especially those requiring collaborative work from multiple departments or  institutions.

Time/Format: A total of 60 minutes for presentations by 3-4 panelists. The goal is to have short presentations (no more than 10 minutes each) and sufficient time for a  moderated discussion between the panel and audience.



Purpose: To provide a focused, skills-oriented, and interactive experience for the participants, which will allow them to take home specific tools or information.  It is critical  to distinguish the workshop activities, make them experiential, and clarify how they differ from a discussion group.  Didactic presentations should be short.

Time/Format: There are 10 workshops scheduled for 90 minutes and 10 workshops scheduled for 60 minutes.  Please allow time interactions between the workshop  leaders and participants. 


Oral Abstract Presentations

Time/Format:  Oral abstract presentations are scheduled for 10 minutes plus 5 minutes for questions and comments.  All oral abstract presenters have the opportunity to  present a poster as well.


Speaker Tips

  • Please arrive to your presentation room 5-minutes prior to the session start time to familiarize yourself with the laser pointer, slide advancer, and stage set-up.
  • Please sit towards the front of the room, a tent card will mark these reserved seats.
  • The Session Chair will introduce your presentation as well as monitor the length of the presentation.
  • All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.


Poster Presentations


Poster Setup

Presenters may set up their posters on Monday, 28 October between the hours of 07:30 – 10:00. All posters must be installed no later than 10:00 on Monday, 28 October. 

Poster Reception

The poster reception is scheduled for Tuesday, 29 October from 17:30 – 18:30.

Poster Dismantle

Posters must be removed between 13:30 - 14:30 on Wednesday, 30 October. Remaining posters will be discarded.

Presentation Requirements

All posters must remain up for the duration of the Conference.

At least one of the authors must be present at your poster during the Poster Reception.

It is recommended that your poster is no larger than 5 feet x 3 feet.


Suggested Poster Format

  • Posters should be easily read at a distance of 5 feet (1.5 meters).
  • A poster printed on one large sheet of matte or semi-gloss paper is encouraged. 
  • Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
  • Poster numbers will be provided onsite. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double space lines of text.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.


Components and Design of the Poster

The heading comprises a title for the research project, author names, and author affiliations (including city and country). Headings have more impact in a sans serif font such as Helvetica or Arial.

Title (no smaller than 72 points, preferably in a sans serif font)      

Author names (no smaller than 36 points, preferably in a sans serif font)

Affiliations (no smaller than 26 points, preferably in a sans serif font)

Abstract: The abstract summarizes the main results succinctly.

Body:   The body text of the poster will describe background, methodology, results, and interpretation. Body text should be no smaller than 16 points and preferably in a serif font such as Times New Roman or Garamond.

Graphics: The graphics are essential for an effective poster. Include captions below each graphic. Captions for graphics should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.

Conclusions: Conclusions should be clear and succinct and provide "take home" messages.